Its rare to find such a diverse set of skills and excellence in a Virtual Assistant and Sarah can bring incredible value to your organization. Do your business a favor an interview Sarah to be your next Stafftronix Virtual Assistant.
PROFESSIONAL HIGHLIGHTS
CHAMP Cargosystems Philippines Inc.
2016-2019
Executive Assistant/Admin Officer
➢Yearly compliance of DOLE Occupational Safety and Health (OSH) by submission of necessary documents (Annual Work Accident/Illness, Report of Safety Organization, Annual Medical Report Form)
➢Assisted finance for compliance with PEZA 8105 & 8106 (farm-in and farm-out) and proper monitoring of surety bonds
➢Asset management and maintenance of equipment as agreed on Service Level Agreement (SLA) with vendor
➢Document control of all Purchase Order and Work Orders released from SAP ERP
➢Transacted with vendors for best and zero-rated price during procurement process
➢Monitored monthly replenishment of office supplies, equipment, pantry supplies
➢Administrative staff management and tasking prioritization to security guards, messenger, janitors and nurse
➢Handled facilities management for repair, maintenance, redecoration of office fit-out for architectural, plumbing, electrical and mechanical of 2 floors leased at Robinsons Summit Center by CHAMP
➢Assisted Managing Director for tasks needed for reporting, analysis and meetings
➢Monitored hotel corporate rates uploaded at SAP Concur for visiting CHAMP colleagues from other branches
➢Arranged visa application appointments for outgoing CHAMP PH employees
➢Organized office liquidation process
➢Planned company yearly events (Thanksgiving, Christmas Party, CSR and Training)
Metrodrug Inc – Mega Lifesciences
2013-2014
Executive Assistant
➢Arranged bidding process, airfare, hotel bookings, and transportation for doctors attending yearly Scientific Symposium
➢Improved documentation control for purchase orders, letter of authorization, and invoice billings
➢Monitored prices provided by travel agencies and hotel corporate rates for flight bookings of Area Business Managers and Medical Representatives
➢Assisted National Sales Manager, Admin & HR Manager and Group Product Manager for daily requests
➢Monitored monthly tour plans submitted by Area Business Managers and Medical representatives
➢Purchased all sponsorship requests by chosen doctors of Mega Lifesciences
➢Arranged all internal and external meetings of Managing Director
➢Helped Managing Director for meeting preparations, presentations, and taking notes for minutes of meeting
➢Managed events and budget control of selected venues for Christmas parties, National Sales awarding, DBM and RTD
SM Hotels and Conventions Corp
2010
Project Assistant/Administration Assistant
➢Booked flights and hotel accommodation for employees of the Project development and Administrative department of SMHCC
➢Scheduled transportation requests for company employees, executives and guests of SMHCC
➢Arranged Executive Vice President’s internal and external meetings
➢Monitored invoices paid by assisting in document control required of the Request for Check Preparations
➢Followed up with consultants, contractors, and project manager’s submission of progress reports to be summarized and presented to the Executive Vice President
➢Created and maintained a filling system for project information (Contracts, Purchase Requests, Notice to Proceed)
